Privacy Policy

Introduction

Welcome to Toolicy. We are committed to protecting your privacy and ensuring transparency about how we handle your information. This Privacy Policy explains our practices regarding the collection, use, and disclosure of information when you use our services.

Information We Collect

We are proud to operate with a privacy-first approach. Here's what we do and don't collect:

How We Use Information

Our use of information is strictly limited to providing and improving our services:

• Tool Functionality: Process your files locally to provide the requested tool services
• Service Improvement: Analyze anonymous usage patterns to enhance user experience (with your consent)
• Technical Operation: Ensure proper functioning of our website and tools
• Communication: Respond to user inquiries and provide support when requested

Data Sharing & Disclosure

We do not sell, trade, or otherwise transfer your information to third parties. The only exceptions are:

1. Legal Requirements: If required by law or to protect our rights
2. Service Providers: Trusted third parties who assist in website operations (analytics, hosting) with appropriate data protection agreements
3. Business Transfers: In connection with a merger or acquisition

Cookies & Tracking

We use minimal cookies essential for website functionality. All non-essential cookies require your explicit consent:

• Essential Cookies: Required for basic site functionality (no consent required)
• Preference Cookies: Remember your settings and preferences (require consent)
• Analytics Cookies: Help us understand how visitors use our site (require consent)

Analytics & Advertising

To better understand how visitors use our website and to improve our services, we may use third-party analytics and advertising tools such as Google Analytics, Google Ads, or similar services. These tools help us measure website performance, user engagement, and the effectiveness of our content or campaigns.

Legal Basis for Processing

We rely on your consent for the use of analytics and advertising cookies as required by the GDPR and other privacy laws. When you first visit our site, you'll be presented with a cookie banner where you can accept or reject non-essential cookies.

Google Analytics

Google Analytics is a web analytics service provided by Google LLC. It uses cookies and similar technologies to collect data about website usage, such as pages visited, time spent, and interactions. This information helps us understand visitor behavior and improve our website experience.

Data Retention: Google Analytics data is retained for 26 months before being automatically deleted.

To learn how Google uses collected data, visit: https://policies.google.com/technologies/partner-sites.

You can opt out of Google Analytics by installing the browser add-on available at: https://tools.google.com/dlpage/gaoptout.

Google Ads & Remarketing

We may use Google Ads to display relevant advertisements or remarketing campaigns to users who have previously visited our site. Google uses cookies to serve ads based on prior visits and user interests.

You can manage or opt out of personalized ads by visiting: https://adssettings.google.com/.

Consent Management

We use a consent management platform that allows you to choose which types of cookies and tracking technologies you accept. You can access and modify your preferences at any time through our cookie settings, available in the website footer or via the cookie banner.

Your Choices & Controls

In addition to the specific opt-out mechanisms provided above, you can:

• Use our cookie settings center to manage preferences
• Use browser settings to block all cookies
• Enable "Do Not Track" in your browser
• Use privacy-focused browser extensions
• Adjust your preferences at any time through our consent management platform

Other Analytics & Tracking Tools

From time to time, we may integrate other analytics or advertising services that collect similar non-personal data to analyze website traffic, monitor performance, or improve user experience. Each provider adheres to its own privacy practices and we ensure Data Processing Agreements are in place where required.

Managing Cookies & Preferences

You can control or delete cookies through your browser settings. Please note that disabling cookies may affect some website functionality. For detailed information on managing cookies, visit: https://www.allaboutcookies.org/manage-cookies/.

Data Security

We implement appropriate security measures to protect your information:

• HTTPS Encryption: All data transmission is encrypted
• Local Processing: Your files never leave your device
• Regular Audits: Continuous security monitoring and updates
• Minimal Data: We collect only what's absolutely necessary
• Data Processing Agreements: All third-party providers undergo vetting

Data Retention

We do not store any personal data on our servers. Any locally processed data in your browser is deleted once you close or refresh the page. Anonymous analytics data, if collected with your consent, may be retained for limited periods:

• Google Analytics: 26 months maximum retention
• Server Logs: 12 months for security purposes
• Contact Forms: Until request resolution, then 30 days

Third-Party Services

Our website may use trusted third-party services, such as hosting providers or performance monitoring tools, to ensure reliability and security. These services process limited technical information (like IP addresses or device type) to operate effectively.

Your Rights

You have the following rights regarding your personal information under GDPR, CCPA, and other privacy laws:

• Right to Access: Request information about what data we have
• Right to Correction: Update or correct your information
• Right to Deletion: Request deletion of your data
• Right to Object: Object to certain data processing
• Right to Portability: Request your data in a portable format
• Right to Withdraw Consent: Withdraw previously given consent at any time
• Right to Opt-Out: Opt-out of sale/sharing of personal information (CCPA)

Exercising CCPA Rights

California residents have the right to:

• Know what personal information is collected about them
• Delete personal information collected from them
• Opt-out of the sale or sharing of personal information
• Non-discrimination for exercising their CCPA rights

To exercise your CCPA rights, email us at contact@toolicy.com.

Children's Privacy

Our services are not directed to individuals under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us immediately.

International Data Transfers

Your primary data is processed locally in your browser and is not transferred internationally. However, anonymous analytics data collected with your consent may be transferred to third-party servers in other countries, including the United States. We ensure all international transfers are protected by appropriate safeguards such as Data Privacy Framework certifications or Standard Contractual Clauses.

Policy Changes

We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page, updating the "Last Updated" date, and where appropriate, through email notification or site banner.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.